Roll Cab, Meet Cloud: Every Tool, On Your Screen
Bookings, job cards, VHCs, invoices, parts and tyre stock, and automated MOT email reminders are all in the core plan. Add SMS for text reminders or HaynesPro for technical data when you need them.
New HaynesPro and GSF: priced jobs in minutesBrowse every feature
Tap any feature for the full details. New to garage software? Start with What is a garage management system?
- Calendar & Scheduling Drag-and-drop calendar. No more double-booking.
- Dashboard Your whole garage on one screen, the moment you log in.
- Job Management Create, track and close every job, nothing slips through.
- Workshop View Every car in the workshop on one screen, from booked in to done.
- Job Clocking Technicians clock on and off each job, so you see how long it really took.
- Vehicle Health Checks Digital health checks that sell the work for you.
- Billing & Analytics Professional invoices and clear financials, zero accountant speak.
- Warranty Companies Bill warranty companies from the job, without splitting it by hand.
- Fleet Accounts Lease, rental and fleet work, billed to the company that pays.
- A4 Printouts Branded, clear and ready for your customer.
- Estimates Send an estimate customers can approve online, line by line.
- Customer Intelligence Customer Intelligence: find out what customers really think after every job.
- AI Invoice Scanning Scan a supplier invoice and let AutoChain read every line.
- Quick Job Logging New job logged in under a minute, no typing required.
- MOT Reminders Automated MOT reminders that keep customers coming back.
- Booking Reminders Cut no-shows with automated SMS booking reminders.
- Parts & Stock Know what you have. Order what you need. Link it to the job.
- Axel AI Ask Axel. Find any job, invoice or MOT history in seconds.
- HaynesPro Technical Data HaynesPro technical data, built into every job.
- Online Booking & Payments Take bookings on your website. Get paid online.
- Stock & Suppliers Tyres, consumables, suppliers and purchase orders in one place.
- Employee Management Your whole team in one place, from roles to holidays.
Drag-and-drop calendar. No more double-booking.
Your day, your week, your whole team, visible at a glance. Drag jobs between technicians and time slots in seconds, and AutoChain warns you before a technician is double-booked.
- Day, week and month views
- A column per technician in the day view, with hours booked
- Drag and drop jobs to a new time or technician
- Split work across several time blocks
- Conflict warnings before a technician is double-booked
- Staff leave shown on the calendar
- Online booking requests land straight in your diary
Your whole garage on one screen, the moment you log in.
The AutoChain dashboard gives you a live snapshot of today or the current week: revenue from completed work, predicted revenue from scheduled work, and every job by status. No digging, no spreadsheets.
- Revenue from completed work
- Predicted revenue from scheduled work
- Jobs by status: scheduled, checked in, awaiting parts, in progress and completed
- Today or current week view
- Job list with time, vehicle, technician and status
- One click through to the calendar or a vehicle health check
- Filter by site (multi-site add-on)
Create, track and close every job, nothing slips through.
From the first booking to the final invoice, every job has a full history. Vehicle details, work items, parts, notes, photos and videos all live in one place, and follow the car forever.
- Registration lookup with DVSA MOT history
- Clear job statuses from requested to vehicle released
- Jobs board with lanes for awaiting authorisation, parts and payment
- Drag a card to a new lane to update its status
- Photos and videos on any job
- Internal notes hidden from the customer
- Raise the invoice from the job, with parts and labour carried over
Every car in the workshop on one screen, from booked in to done.
The Workshop screen shows what is booked in for the fortnight, who is working on what right now, which cars are on site and which jobs are still waiting for a day, with every job colour-coded by type.
- Bookings by fortnight, week or day, by drop-off day
- Live: every technician and what they are working on now
- On site: every car that is checked in, and since when
- Undated: jobs still waiting for a drop-off day
- Waiting parts and Waiting auth: jobs held up by parts or an authorisation
- Completed: who worked on each job and for how long
- Drafts: bookings left part way, kept for 72 hours
- Colour-coded by job type: MOT, Service, MOT + Service and Other
- Job type worked out from the work items, with a per-job override
- Your own colours and up to 12 job types of your own
- Search by reg, customer or job, and filter by technician, job type and status
- Waiting, leaving the car, or collect and deliver on every booking
- Book in without choosing a time or a technician
- Switch between sites (multi-site add-on)
Technicians clock on and off each job, so you see how long it really took.
Technicians press Start, Pause and Done on the work item they are doing. The Live tab shows who is clocked on to what, with a running timer against the estimate, and AutoChain banks the time saved when a job comes in under its estimate.
- Start, Pause and Done on each work item, from the job or the Live tab
- One clock per technician: starting a new item pauses the last one
- Helpers can clock on to a colleague's work item
- Only MOT testers can start an MOT
- The first Start checks the car in
- Live tab: who is clocked on to what, with a timer against the estimate
- Banked time when a job beats its estimate, shown as plus or minus for the day
- Clocks still running at closing time are paused automatically
- Clocked time shown on the calendar under each technician
- Completed jobs show who worked on them and for how long
Digital health checks that sell the work for you.
Carry out a smart, guided vehicle health check on any device: desktop, laptop, tablet or mobile. Flag items as advisory or urgent, record real measurements, and send the customer a live authorisation link they approve with one touch.
- Works on desktop, laptop, tablet and mobile
- Record measurements in mm, %, psi and more
- HaynesPro brake tolerances and fitted tyre sizes built in (HaynesPro add-on)
- Photo upload and notes on every check item
- Full tyre reports covering tread depth, condition and pressures
- Full braking reports covering pad and disc wear front to rear
- Custom VHC builder to tailor checks to your business
- Different VHCs for different jobs, so the right check is always ready
- Pre-select advisory and urgent work items as you go
- Send checks by email or print, or by SMS (SMS add-on)
- Live authorisation link so customers accept or decline in one tap
- Approved work drops straight onto the job card
Professional invoices and clear financials, zero accountant speak.
Raise clean, VAT-ready invoices from any job and send them with a secure pay-online link. Track what's paid and overdue, issue credit notes, and see where your money comes from with business analytics and accounting reports.
- VAT-ready invoices by email or print
- Optional pay-online link through Stripe, marked paid automatically
- Batch invoicing for customers with several jobs
- Credit notes
- Invoice designer: eight layouts with your colours and fonts
- Labour per hour or a fixed price on any work item
- Booked-together discount: money off when several items are booked at once
- Record one remittance against several account invoices
- Paid, unpaid and overdue tracking, plus aged debtors
- Business analytics: labour and parts revenue, average job value and parts profit
- Technician analytics: hours booked against hours invoiced
- Accounting reports as CSV or PDF, including VAT summary
- Live sync with Xero, QuickBooks Online or Sage Accounting: contacts, invoices, payments and credit notes
- Sage 50 and QuickBooks CSV exports
Bill warranty companies from the job, without splitting it by hand.
Keep a list of the warranty companies you work with, with their invoice email, payment terms and what they call their claim reference. Bill a job to warranty, choose who pays for each work item, take the customer's excess, and AutoChain raises a warranty invoice and a customer invoice from the one job.
- A list of warranty companies with invoice email, phone and address
- Your own reference label for each company, such as Claim number
- Payment terms in days for each company
- Approve a pro-forma first, or invoice straight away, set per company
- Insurance-backed warranties made out to the vehicle owner, with the company shown as the payer
- Bill to warranty from the job
- Customer or Warranty for each work item
- Customer excess and work not covered
- Send a pro-forma for approval and record the approved amount
- Move a shortfall to the customer when less is approved
- A warranty invoice and a customer invoice from one job
- Print the draft to see both invoices before you issue them
Lease, rental and fleet work, billed to the company that pays.
Keep lease, rental and company fleet accounts beside your warranty companies. Each account holds its vehicles and drivers, an agreed labour rate and parts markup, how it authorises work, and its jobs, invoices and payments, all on one page.
- Lease or contract hire, rental or hire, company fleet and warranty accounts
- Vehicles on each account with named drivers, added as you book or from a CSV
- An agreed labour rate and parts markup for each account
- An auth code or PO before work starts, a pro-forma first, or invoice straight away
- Payment terms, payment method, credit limit and a pre-authorised limit
- Contacts for the fleet manager, authorisations and accounts
- Book a car in and the account comes with it: the account pays, the driver brings the car
- A warning on the job while its auth code is missing
- MOT due dates for every vehicle, with a due-in-30-days filter
- Jobs, invoices and payments for each account on one page
- Record one remittance against several invoices at once
- Invoices emailed to the account with your reference printed, or kept on file only
Branded, clear and ready for your customer.
Every invoice and estimate can be printed on A4 with your garage logo, all job details, and VAT options. Hand it to your customer or email it in a single click from the job.
- Branded with your garage logo
- Non-VAT, VAT-inclusive and plus-VAT supported
- Six invoice layouts with your colours and fonts
- Ready to hand to your customer
- Print or email in one click from the job
Send an estimate customers can approve online, line by line.
Build itemised estimates with labour, parts and VAT calculated for you, then send a link by email or text. Customers approve or decline each line on their phone, decisions given by phone or in person are recorded with who gave them, and approved work becomes the job.
- Itemised labour and parts, with VAT calculated for you
- HaynesPro labour times (HaynesPro add-on)
- Send an approval link by email, or by text (SMS add-on)
- Customers approve or decline each line on their phone
- Safety-critical work needs a tick to confirm before it can be declined
- Lines that belong together are approved or declined together
- Record decisions given by phone, in person or by email, with who gave them
- Authorisation history: who decided what, when, how and at what price
- Health check recommendations become a linked estimate on the job
- Approving a standalone estimate creates the job for you
- Declined work offered again at the next check-in
- Branded estimate emails and A4 printouts
Customer Intelligence: find out what customers really think after every job.
Customer Intelligence sends a short 0-10 satisfaction survey automatically after every paid invoice, then shows you who is happy, neutral or unhappy, the reasons they gave, how each member of staff is doing and the revenue at risk from unhappy customers.
- 0-10 customer satisfaction survey sent automatically after an invoice is paid
- Customers grouped as happy (9-10), neutral (7-8) and unhappy (0-6)
- The reasons customers give, for what went well and what could be better
- Automated Google review requests, with click tracking
- Employee leaderboard with average score, responses and survey conversion
- Revenue at risk from unhappy customers
- Response rate, comments feed and full history
- Sent by email, or by SMS (SMS add-on)
Scan a supplier invoice and let AutoChain read every line.
Photograph a parts, tyre or consumables invoice with your phone, or upload the PDF. AutoChain reads the supplier, invoice number, date and every line, matches them to your jobs, purchase orders and stock, and shows you everything to check before anything changes.
- Upload PDFs and photos on the computer, or scan the code on screen with your phone and send photos straight across
- Mix files from the computer and photos from your phone in one scan
- Reads the supplier, invoice number, date, VAT and totals
- Reads every line: part number, description, quantity, unit price, discount and VAT
- Checks that the lines add up to the printed totals
- Matches lines to parts ordered on your jobs, your purchase orders and your stock
- Finds the registration or VIN on the invoice and the job it belongs to
- Receives parts on the job at invoice cost, or adds parts, tyres and consumables to stock
- Flags an invoice that has already been confirmed, so it is not entered twice
- Bulk AI Scanner for a week of invoices, or one copier PDF holding several: each line finds the job it was ordered for
- Uses AI credits from the 200 included each month: 1 for every 5 pages of an invoice or part of 5
New job logged in under a minute, no typing required.
Enter the reg and AutoChain does the rest. A registration lookup pulls the vehicle's details, DVSA MOT history surfaces any advisories to mention, and postcode lookup fills in a new customer's address.
- Registration lookup: make, model, year, fuel, engine size, MOT expiry and tax due date
- DVSA MOT history, with recent advisories to mention
- Postcode lookup with address autofill
- Search customers by name, email or phone
- HaynesPro recommended work items (HaynesPro add-on)
- Pick the technician and time, and the job is in the diary
- A new booking screen in three steps, with Often booked work one click away
- Book a time, just a drop-off day, or no date yet
Automated MOT reminders that keep customers coming back.
AutoChain tracks every vehicle's MOT due date and sends branded reminders automatically by email or SMS, at the lead time you choose. Service and advisory reminders are there too, sent from the customer record when you need them.
- Automated MOT reminders by email, or by SMS (SMS add-on)
- Choose how many days before the due date they go out
- Skipped automatically if the MOT is already booked or done
- Overdue MOT chase by email after the expiry date
- Branded with your garage name
- Reminders page listing upcoming, sent and cancelled reminders
- Service, advisory and general reminders sent manually from the customer record
Cut no-shows with automated SMS booking reminders.
Every booking can trigger an automatic text reminder to the customer before their appointment, with your garage name, their reg and the time. Fewer forgotten bookings means fewer empty bays.
- Automatic SMS reminder before every booking (SMS add-on)
- Choose the timing, from 1 to 168 hours before
- Includes your garage name, the reg, date and time, and your phone number
- Edit the message to suit your garage
- Uses credits from the SMS add-on (£15/mo + VAT, 200 credits included)
Know what you have. Order what you need. Link it to the job.
Stop guessing what's on the shelf. AutoChain keeps a live count of your parts, shows what's awaiting delivery, assigned to open jobs and sold, and deducts parts from stock when the job is invoiced. Parts stock is included in the core plan.
- Parts with part number, aftermarket number, cost price and sales price
- In stock, awaiting delivery, assigned to open jobs and sold, on one screen
- Stock held by warehouse, shelf and bin
- Parts deducted from stock automatically when the job is invoiced
- Purchase orders generated from a job's parts
- Scan the supplier invoice to receive parts on the job at invoice cost
- Parts profit in business analytics
- Included in the core plan
Ask Axel. Find any job, invoice or MOT history in seconds.
Axel is the AI assistant built into AutoChain. Ask a question in plain English and it finds jobs and invoices, pulls a vehicle's MOT history, checks who's free and opens prefilled booking, estimate and customer forms, so your team spends less time clicking through screens.
- Find jobs and invoices by reg, customer name or postcode
- Official DVSA MOT history for any vehicle, including tests done elsewhere
- When did this car last have an MOT, service or brake work?
- Latest vehicle health check as a traffic-light summary
- Check which technicians are free at a given time
- Opens prefilled booking, estimate and customer forms for you to confirm
- HaynesPro answers on repair times, service schedules and fault codes (HaynesPro add-on)
- Open it from the sidebar, the search bar or with Ctrl+K (⌘K on a Mac)
- Each reply uses 1 AI credit from the 200 included in the core plan each month
HaynesPro technical data, built into every job.
Look up repair times, service schedules, wiring diagrams, fault codes and more by registration, without leaving AutoChain. Add HaynesPro labour times straight onto a job or estimate, and let your health checks grade brake wear against manufacturer limits.
- HaynesPro add-on: £49.99/mo + VAT per site
- Look up any vehicle by registration
- Repair times you can add to a job as labour in one click
- Servicing schedules based on age and mileage
- Timing belt and chain procedures with diagrams
- Repair information: capacities, torque settings, lubricants, timing belts and more
- Wiring diagrams, locations and drawings
- Diagnostics: fault code lookup and diagnostic connector location
- Technical service bulletins and recalls
- Fuses and relays, repair manuals and warning lights
- Brake tolerances and fitted tyre sizes inside your vehicle health checks
- Every technician, advisor and manager on one price per site
Take bookings on your website. Get paid online.
Add the AutoChain booking widget to your website and customers can book any time: they enter their reg, choose a service, pick a free slot and leave their details. Requests land in AutoChain for you to confirm. When the work is done, send the invoice with a secure Stripe payment link and it's marked paid when the customer pays.
- Booking widget for your website, added with a short code snippet
- Customers enter their reg and the vehicle is looked up for them
- Your own list of services, with prices and durations
- Only offers slots in your opening hours when a technician is free
- Bookings arrive as requests for you to confirm, with email updates to the customer
- Customer portal where customers can book, see their vehicles and pay invoices
- Pay-online links on invoices through Stripe
- Invoices marked paid automatically when the customer pays
- Payments go to your own Stripe account
Tyres, consumables, suppliers and purchase orders in one place.
Run the buying side of your garage from AutoChain. Keep tyre and consumable stock across your warehouses, manage your suppliers, raise purchase orders from a job's parts, search Group Tyre stock at your own trade prices and keep a Shopify store's parts in sync.
- Tyre stock with stock value at a glance
- AI invoice scanning: add parts, tyres and consumables from a photo or PDF of the supplier invoice
- Consumables such as valves, puncture plugs, wheel weights and tyre disposal
- Multiple warehouses, each with its own stock
- Supplier records for everyone you buy from
- Purchase orders from a job's parts, grouped by supplier
- Track orders from draft and issued to part received and received, with PDF download
- Group Tyre wholesaler search with your own trade prices and depot stock
- Shopify sync for parts, prices and stock levels
- Parts and tyre stock included in the core plan
Your whole team in one place, from roles to holidays.
Add every member of staff with the right role and a default site, and run holiday and absence requests in AutoChain, with each person's allowance, carry-over and your leave year. Technician specialties make sure MOTs only go to MOT testers.
- Roles: Business Manager, Business Site Manager, Advisor and Technician
- Invite staff by email to set up their own login
- Unlimited employees, no per-seat fees
- A default site for each employee
- A leave year that starts on the date you choose
- Annual leave allowance and carry-over for each employee
- Staff request leave, managers approve it
- Leave types including annual, sick, maternity, paternity, unpaid and compassionate
- Staff leave shown on the calendar
- Technician specialties, including MOT testing and Hybrid & EV
- Hourly rate and employment status for each technician
Ready to see it in action?
The core plan is £69.99/mo + VAT, with MOT email reminders included. Add SMS (£15/mo + VAT, 200 credits) for text MOT and booking reminders, or HaynesPro technical data (£49.99/mo + VAT per site), as you grow.